Standards for private organizations

2020 Edition

Shelter Services (SH) 9: Youth Shelter Services

Organizations that serve children and youth, without their parents, provide services that meet their social, emotional, cognitive, behavioral, linguistic, and physical developmental needs.

Interpretation

To ensure that the most vulnerable children and youth are not screened out, programs should adopt a low-barrier for entry model focused on harm reduction.
NA The organization does not provide shelter for runaway and homeless children and youth, children and youth in foster care, or unaccompanied children without legal status.
2020 Edition

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Purpose

Shelter Services meet the basic needs of individuals and families who are homeless or in transition, support family stabilization or independent living, and facilitate access to services and permanent housing.
1
All elements or requirements outlined in the standard are evident in practice, as indicated by full implementation of the practices outlined in the Practice Standards.
2
Practices are basically sound but there is room for improvement, as noted in the ratings for the Practice Standards; e.g.,
  • Minor inconsistencies and not yet fully developed practices are noted; however, these do not significantly impact service quality; or
  • Procedures need strengthening; or
  • With few exceptions, procedures are understood by staff and are being used; or
  • For the most part, established timeframes are met; or
  • Proper documentation is the norm and any issues with individual staff members are being addressed through performance evaluations and training; or
  • Active client participation occurs to a considerable extent.
3
Practice requires significant improvement, as noted in the ratings for the Practice Standards. Service quality or program functioning may be compromised; e.g.,
  • Procedures and/or case record documentation need significant strengthening; or
  • Procedures are not well-understood or used appropriately; or
  • Timeframes are often missed; or
  • Several client records are missing important information; or
  • Client participation is inconsistent. 
4
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the Practice Standards; e.g.,
  • No written procedures, or procedures are clearly inadequate or not being used; or 
  • Documentation is routinely incomplete and/or missing.      
Self-Study EvidenceOn-Site EvidenceOn-Site Activities
  • Procedures for serving youth without their parent or legal guardian, including parental notification procedures
  • Rules and behavioral expectations
  • Procedures for referring individuals to services
  • Client/staff ratios and coverage schedules for the past six months
  • Schedule of program activities
  • Community resource and referral list
  • Interviews may include:
    1. Program director
    2. Relevant personnel
    3. Persons served
  • Observe facility
  • Review case records

 

SH 9.01

Organizations that serve children and youth without their parent or legal guardian:
  1. consult with the child protection authority, as appropriate;
  2. establish or confirm the youth’s legal status; and
  3. obtain authorization to provide care.

 

SH 9.02

Children and youth are informed that their parent or guardian will be notified of their whereabouts, and the organization documents:
  1. exceptions for adolescents who are emancipated minors, who have reached the age of majority, who could be endangered as a result of notification, or who will refuse services if notification is required;
  2. a case supervisor's review prior to notification;
  3. that youth are informed of the planned notification; and
  4. that notification occurred within 72 hours or sooner as required by law.

Interpretation

When the program serves youth under contract with the child welfare authority, it should coordinate notification of the child’s parent or legal guardian with the authority.
NA The organization only serves children who have been placed by a public child welfare agency.

 

SH 9.03

Organizations assess or confirm the appropriateness of family involvement, and when appropriate:
  1. facilitate an active connection between parents and children;
  2. plan for reconnection and reconciliation with the family; and
  3. provide family support and strengthening services.

Interpretation

In cases where the child is a victim of human trafficking, it is important to be aware that the child’s parent or caregiver may be the trafficker or complicit in the trafficking. In such cases, determining appropriate family supports and level of involvement should include the input of the child, as well as child welfare and law enforcement systems.

 
Fundamental Practice

SH 9.04

Personnel who directly supervise school-age children and youth provide continuous coverage 24 hours a day, and the adult-child ratio is 1:4 when children under school age are in the service population.

 

SH 9.05

The organization houses no more than 20 children and youth at one location, and in exceptional circumstances, makes necessary physical, administrative, and programmatic accommodations to house additional children on a time-limited basis.

Interpretation

If state or local licensing authority requires or permits a higher maximum capacity, the organization should: 
  1. supply supporting documentation; and
  2. demonstrate a staff-to-child/youth ratio sufficient to ensure appropriate supervision and treatment.

 

SH 9.06

Children and youth have sufficient uninterrupted sleep and, when practical, follow their usual and familiar routines for bedtime, bathing, and meals.

 

SH 9.07

Program stays are as brief as possible, and do not exceed 30 days unless: 
  1. the safety and/or well-being of runaway and homeless children and youth requires an extended stay (e.g., if family reunification is the preferred outcome and may take longer than 30 days to achieve); or
  2. children and youth in foster care are awaiting placement or experiencing a crisis, and all other appropriate placement options have been exhausted.

 

SH 9.08

The organization meets the need of children and youth by providing:
  1. clear and consistent rules and behavioral expectations;
  2. an organized daily program of age- and developmentally-appropriate social, recreational, and educational activities, in a child- and/or youth-friendly environment; and
  3. opportunities to participate in group activities designed to expand the range of life experiences where children and youth can meet, support, and share experiences with peers, based on their assessed readiness to participate in these activities.

Interpretation

Activities should be sensitive to the needs of youth who identify as LGBTQ, indigenous groups, and youth with special needs.

 

SH 9.09

In an effort to encourage the development of strong and healthy relationships with caring individuals who can provide long-term support, the organization helps youth to:
  1. identify possible sources of support;
  2. foster supportive relationships with current contacts, when it is safe and appropriate to do so; and
  3. develop plans for managing any negative influences in their social support networks.

Interpretation

The organization should work with the child/youth to identify individuals with whom they wish to maintain a relationship, especially when trafficking is suspected. Traffickers may pose as a significant other or older relative, or communicate through another individual and utilize visitation to continue the exploitation of the victim.
Examples: “Caring individuals” may include mentors, community members, friends, siblings, and other family members.