Standards for private organizations

2020 Edition

Out-of-School Time Services (OST) 13: Programming and Activities: Homework Help and/or Tutoring

Children and youth receive support that enables them to complete their homework and succeed in school.
NA Homework help and/or tutoring is not a core element of the programs run by the organization.
2020 Edition

Currently viewing: OUT-OF-SCHOOL TIME SERVICES (OST)

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Purpose

Children and youth who participate in Out-of-School Time programs gain the personal, social, emotional, and educational assets needed to support healthy development, increase well-being, and facilitate a successful transition through childhood and adolescence, and into adulthood.
Note: Organizations that provide only homework help will complete OST 13.01 through OST 13.03. Organizations that provide only tutoring will complete OST 13.03 and OST 13.04.
1
All elements or requirements outlined in the standard are evident in practice, as indicated by full implementation of the practices outlined in the Practice Standards.
2
Practices are basically sound but there is room for improvement, as noted in the ratings for the Practice Standards; e.g.,
  • Minor inconsistencies and not yet fully developed practices are noted; however, these do not significantly impact service quality; or
  • Procedures need strengthening; or
  • With few exceptions, procedures are understood by staff and are being used; or
  • For the most part, established timeframes are met; or
  • Proper documentation is the norm and any issues with individual staff members are being addressed through performance evaluations and training; or
  • Active client participation occurs to a considerable extent.
3
Practice requires significant improvement, as noted in the ratings for the Practice Standards. Service quality or program functioning may be compromised; e.g.,
  • Procedures and/or case record documentation need significant strengthening; or
  • Procedures are not well-understood or used appropriately; or
  • Timeframes are often missed; or
  • Several client records are missing important information; or
  • Client participation is inconsistent. 
4
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the Practice Standards; e.g.,
  • No written procedures, or procedures are clearly inadequate or not being used; or 
  • Documentation is routinely incomplete and/or missing.      
Self-Study EvidenceOn-Site EvidenceOn-Site Activities
No Self-Study Evidence
  • Daily schedules for past month
  • Documentation of collaboration among teachers, parents, and program personnel, if applicable
  • Qualifications of tutors, if applicable
  • Interviews may include:
    1. Program director
    2. Relevant personnel
    3. Children, youth, and families
  • Observe program activities
  • Review files of children and youth

 

OST 13.01

Personnel collaborate with school day staff to develop a system for facilitating communication among teachers, parents, and program personnel regarding: 
  1. homework assignments given;
  2. materials needed to complete assignments;
  3. the amount of time expected to be spent on homework; and
  4. the ongoing progress and needs of children and youth.

Interpretation

COA recognizes that it may be challenging for organizations to establish systems for communicating with school-day staff regarding homework, especially when organizations serve students who attend different schools. However, organizations are expected to demonstrate that they have at least made an effort to facilitate communication with school staff.
NA The organization does not offer homework help.
Examples: Some organizations and schools may have children and youth maintain Homework Planners to record their daily assignments. These planners can also be used as tools to help children and youth prioritize their assignments, manage their time, and assess their progress.

 

OST 13.02

Personnel play an active role during homework time by: 
  1. checking in with children and youth to make sure they understand their assignments;
  2. modeling a positive attitude towards homework;
  3. encouraging children and youth to do their best;
  4. assisting children and youth who need help; and
  5. monitoring homework quality and completion.
NA The organization does not offer homework help.
Note: When extensive one-on-one assistance is necessary a child may be in need of tutoring, as addressed in OST 13.04.

 

OST 13.03

Children and youth are helped to develop organizational and study skills that support school success, including skills related to: 
  1. organizing materials;
  2. managing time, including setting goals and making plans for accomplishing work;
  3. accessing needed information and resources;
  4. reviewing materials and taking notes, including skimming, active reading, and summarizing; 
  5. preparing for and taking tests; and
  6. evaluating their own work and progress.
Examples: One way for children and youth to learn and practice the organizational and study skills referenced in the standard is through the completion of homework.

 

OST 13.04

Children and youth in need of extra help are connected with tutors who: 
  1. provide special assistance and instruction in specific subject areas; and
  2. are knowledgeable about both the subject area in question and strategies for helping students.
NA The organization does not offer tutoring.