Standards for private organizations

2020 Edition

Juvenile Justice Day Services (JJD) 9: Maintaining Safety and Security

The organization maintains a safe, secure environment where youth, personnel, and community members are protected from harm.
2020 Edition

Currently viewing: JUVENILE JUSTICE DAY SERVICES (JJD)

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Purpose

Juvenile Justice Day Services promote public safety and reduce the need for out-of-home placements by allowing youth to reside in their communities while they address problems and develop the attitudes and skills needed to make responsible choices, avoid negative behaviors, and become productive, connected, and law-abiding members of their communities.
1
All elements or requirements outlined in the standard are evident in practice, as indicated by full implementation of the practices outlined in the Practice Standards.
2
Practices are basically sound but there is room for improvement, as noted in the ratings for the Practice Standards; e.g.,
  • Minor inconsistencies and not yet fully developed practices are noted; however, these do not significantly impact service quality; or
  • Procedures need strengthening; or
  • With few exceptions, procedures are understood by staff and are being used; or
  • For the most part, established timeframes are met; or
  • Proper documentation is the norm and any issues with individual staff members are being addressed through performance evaluations and training; or
  • Active client participation occurs to a considerable extent.
3
Practice requires significant improvement, as noted in the ratings for the Practice Standards. Service quality or program functioning may be compromised; e.g.,
  • Procedures and/or case record documentation need significant strengthening; or
  • Procedures are not well-understood or used appropriately; or
  • Timeframes are often missed; or
  • Several client records are missing important information; or
  • Client participation is inconsistent. 
4
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the Practice Standards; e.g.,
  • No written procedures, or procedures are clearly inadequate or not being used; or 
  • Documentation is routinely incomplete and/or missing.      
Self-Study EvidenceOn-Site EvidenceOn-Site Activities
  • Youth/personnel supervision ratios
  • Procedures for maintaining safety and security both on- and off-site
  • Procedures for conducting searches
  • Policy regarding weapons
  • Procedures for documenting, reviewing, and reporting noncompliance
  • Documentation of youth/personnel supervision ratios for the previous six months
  • Personnel coverage schedules for the previous six months
  • Interviews may include:
    1. Program director
    2. Relevant personnel
    3. Youth served and their families
  • Review case records
  • Observe program site

Fundamental Practice

JJD 9.01

The organization provides sufficient supervision to ensure the safety of youth, personnel, and the community, and:
  1. supervision ratios are established based on youths’ risks and needs;
  2. additional personnel are available in case of emergency; and
  3. supervision ratios are adjusted accordingly when youth participate in activities away from the program site.
Examples: When youth participate in activities away from the program site, it may be advisable to have higher ratios of personnel to youth than are necessary for daily activities at the program site.

Fundamental Practice

JJD 9.02

To promote the safety and security of youth, the facility, and the community, the organization:
  1. regulates entry into and exit from the facility;
  2. monitors youths’ attendance; and
  3. follows up when youth are unexpectedly absent.

Fundamental Practice

JJD 9.03

When it is necessary to search youth or their property, trained personnel do so according to procedures that:
  1. define when there is reasonable cause to conduct a search;
  2. minimize the invasiveness of the search;
  3. respect youths’ dignity; and
  4. establish a process and timetable for administrative review.

Interpretation

Organizations should conduct more invasive searches only when there is reason to do so, and should demonstrate that these searches are: (1) conducted by qualified staff, and (2) accompanied by an increased level of administrative review.

Fundamental Practice

JJD 9.04

Organization policy prohibits personnel, youth, and visitors from bringing weapons into the facility.

Interpretation

If organizational policy allows armed law enforcement officers to enter the organization’s facilities, the organization should explain: (1) under what circumstances this practice is permitted, and (2) how safety is ensured while the armed officers are on site.

Fundamental Practice

JJD 9.05

When youth have opportunities to participate in activities away from the program site, the organization:
  1. defines when youth are eligible for the opportunity; and
  2. evaluates youth for eligibility and appropriateness.

JJD 9.06

The organization appropriately and consistently documents, reviews, and reports incidents of youth noncompliance in accordance with any requirements specified by the court or public agency with jurisdiction over youth.