Standards for Canadian organizations

2020 Edition

Experiential Education Supplement (CA-EES) 8: Care and Supervision

Participants are closely supervised, and group size is adjusted to promote safety and limit liability and risk.
2020 Edition

Currently viewing: EXPERIENTIAL EDUCATION SUPPLEMENT (CA-EES)

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Purpose

Experiential Education provides safe, activity-based opportunities for learning and reflection that support the achievement of identified program outcomes. 
1
All elements or requirements outlined in the standard are evident in practice, as indicated by full implementation of the practices outlined in the Practice Standards.
2
Practices are basically sound but there is room for improvement, as noted in the ratings for the Practice Standards; e.g.,
  • Minor inconsistencies and not yet fully developed practices are noted; however, these do not significantly impact service quality; or
  • Procedures need strengthening; or
  • With few exceptions, procedures are understood by staff and are being used; or
  • For the most part, established timeframes are met; or
  • Proper documentation is the norm and any issues with individual staff members are being addressed through performance evaluations and training; or
  • Active client participation occurs to a considerable extent.
3
Practice requires significant improvement, as noted in the ratings for the Practice Standards. Service quality or program functioning may be compromised; e.g.,
  • Procedures and/or case record documentation need significant strengthening; or
  • Procedures are not well-understood or used appropriately; or
  • Timeframes are often missed; or
  • Several client records are missing important information; or
  • Client participation is inconsistent. 
4
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the Practice Standards; e.g.,
  • No written procedures, or procedures are clearly inadequate or not being used; or 
  • Documentation is routinely incomplete and/or missing.      
Self-Study EvidenceOn-Site EvidenceOn-Site Activities
  • Procedures for establishing and adjusting personnel/participant ratios
  • Procedures for staffing activities
  • Coverage schedules for a recent six month period that includes personnel/participant ratios and group sizes
  • Samples of coverage and supervision plans for off-site groups in the previous six months
  • Interviews may include:
    1. Program director
    2. Relevant personnel
    3. Individuals and families served

 
Fundamental Practice

CA-EES 8.01

Group size and personnel to participant ratios are adjusted according to:
  1. the nature of the activity;
  2. the level of the activity’s difficulty, risk, and distance from the organization’s central location;
  3. the skill and experience of personnel; and
  4. the ages, abilities, developmental level, and needs of participants.

 
Fundamental Practice

CA-EES 8.02

Group activities are supervised by:
  1. at least two group leaders or instructors; and
  2. additional staff when known risks are present.

 
Fundamental Practice

CA-EES 8.03

For solo activities, a group leader or instructor:
  1. is responsible for the safety of that participant or group;
  2. maintains sight or sound contact 24 hours a day, or has a plan for making contact in the event of urgent or emergent situations; and
  3. adjusts the degree of supervision to the participant’s ability, the terrain, and environmental conditions.
NA The organization does not conduct solo activities.

 
Fundamental Practice

CA-EES 8.04

A coverage and supervision plan is developed for off-site groups that:
  1. indicates the reporting relationships and delegation of authority; and
  2. gives decision-making authority to a person qualified by a combination of education, field experience, technical and safety expertise, and maturity.
NA The organization does not conduct off-site trips or activities.