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Standard

WHO IS ACCREDITED?

Private Organization Accreditation

Southeastern Regional Mental Health, Developmental Disabilities and Substance Abuse Services is a Local Management Entity, covering the geographic areas of Bladen, Columbus, Robeson, and Scotland counties. SER ensures continuity of care to consumers through access to a quality of care system available 24/7/365 days a year through management of our network provider services.
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ORGANIZATION TESTIMONIAL

Joint Base Charleston School Age Program

Paula B. Matthews, School Age Program Coordinator

Preparing for our after school accreditation was an awesome and very valuable learning experience for the Child and Youth Professionals at Charleston Air Force Base. Becoming familiar with and understanding the After School standards was a breeze because of the training webinars and the great customer service we received from all of the COA staff. Thank you for supporting our military families.
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Purpose

Comprehensive, systematic, and effective risk prevention and management practices reduce the agency’s risk, loss, and liability exposure.

FOC
PA-RPM 3: Medication Control and Administration

The agency ensures safe, uniform medication control and administration.

Note: Please see the Medication Control and Administration Policy and Procedure Tool - Private, Public, Canadian, Network for additional assistance with this standard.

Note: PA-RPM 3 does not apply to foster care and kinship care homes. See PA-FKC 16.03.

NA The agency does not prescribe, dispense, administer, or store medication.

Table of Evidence

Self-Study Evidence On-Site Evidence On-Site Activities
    • Medication management procedures/protocols
    • Medication logs
    • Documentation of medication management training provided to personnel
    • Interview:
      1. Direct service and supervisory personnel
      2. Medical personnel, as applicable
    • Facility observation

  • FP
    PA-RPM 3.01

    Personnel directly involved in medication control and administration receive training and demonstrate competence in medication control and administration, and knowledge of applicable legal requirements.

    Interpretation: Personnel who have not completed training must work under the supervision of qualified staff.


  • FP
    PA-RPM 3.02

    When medication is initially prescribed, the agency or the prescribing physician:

    1. obtains the written, informed consent of the service recipient, and/or a legal guardian:
    2. fully explains the benefits, risks, and alternatives.

    Interpretation: The agency obtains consent for over-the-counter medication, either at the initiation of service or upon administration of the medication.

    NA The agency does not prescribe medication.


  • FP
    PA-RPM 3.03

    When individuals are receiving prescription medication, administration of over-the-counter medications should be done in consultation with a qualified medical professional to identify possible adverse interaction of medications.

    NA The agency does not prescribe or administer medication.


  • FP
    PA-RPM 3.04

    Protocols and controls governing the proper administration and storage of medication include:

    1. locked, supervised storage with access limited to authorized personnel;
    2. packaging in childproof containers and labeling with the name of person served, medication name, dosage, prescribing physician name, and number or code identifying the written order;
    3. appropriate disposal of out-of-date or unused medication, syringes, medical waste, or medication prescribed to former persons served;
    4. a record of who received medications, what medications were dispensed or administered, and when and by whom medications were dispensed or administered;
    5. protocols for the administration of over-the-counter medications; and
    6. a prohibition against dispensing drug samples without a prescription.

    Interpretation: Storage of medication in a secure, central location with access by authorized personnel only is an effective risk management measure and best practice. However, COA recognizes that some programs, such as shelters and safe homes, allow clients to store medications in a safe, lockable personal space (e.g., individual lock boxes or private use lockers). In these instances, agencies can demonstrate implementation of the standard by providing protocols, procedures or other documents that demonstrate that they have acknowledged the potential risks of this method and subsequently taken appropriate measures to minimize those risks. Agencies also need to clearly communicate that clients are personally responsible for administering and storing their own medications. For example, intake processes that stipulate what clients are allowed to store in their secure, personal space and assign responsibility of the space to the client can support this approach to storing medication.

    Note: Elements d., e., and f. do not apply to agencies that only store medication. 

    Note: Please see Facility Observation Checklist - Public for additional assistance with this standard. 

    NA The agency does not dispense, administer, or store medication.


  • FP
    PA-RPM 3.05

    Personnel observe and assess the effects of medication on the service recipient and consult with medical professionals, as necessary.

    NA The agency does not prescribe or administer medication.

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