Private Organization Accreditation

White's Residential & Family Services is Indiana's largest social services agency offering accredited and comprehensive residential, foster care, independent living, adoption, and home-based services.


Catholic Charities, Diocese of Covington

Wm. R. (Bill) Jones, ACSW, MDiv, Chief Executive Officer

Catholic Charities in Covington has been COA accredited since 1996. Though the time spent in completing the self study and hosting the site visit can sometimes feel sometimes daunting, the rewards far outweigh the effort. In our agency, the self-study is a group process that involves every member of the staff from the CEO to the building maintenance staff.
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FRM 96.33: Budget, audit, insurance, and risk assessment requirements

Budget, Audit, Insurance, and Risk Assessment Requirements

Table of Evidence

Self-Study Evidence On-Site Evidence On-Site Activities
  • Budget (operating budget for current and previous fiscal year) 96.33 (a)
  • Governing Body minutes from the meeting when the current budget was approve 96.33 (a)
  • Most recent audit and management letter (If the agency/person is a first time applicant and the audit is not yet complete, provide a letter from the CEO or the Auditor indicating when the audit is scheduled to occur and when the audit will be provided to the agency/person) 96.33 (b)
  • Two most recent annual financial reviews (for ASPs seeking renewal only) 96.33 (b)
  • Executive Verification 96.33 (d)
  • Two most recent tax returns filed with the IRS 96.33 (d)
  • A narrative describing how the agency/person keeps apprised of and meets financial reporting requirements 96.33 (d)
  • A narrative describing how the organization maintains on average, sufficient cash reserves, assets, or other financial resources to meet its operating expenses for two months 96.33 (e)
  • Evidence documenting current cash reserves, assets, or other financial resources and the agency’s current operating budget 96.33 (e)
  • Plan for transfer of intercountry adoption cases 96.33 (e)
  • Charitable donation policy and procedures or for individuals, a statement certifying charitable donations do not influence placement decisions 96.33 (f)
  • A narrative describing the agency/person’s approach to risk assessment. Include a description of the steps in the risk assessment process, decision making process and follow up and provide an example of the agency/person’s response to an identified risk 96.33 (g)
  • Current risk assessment that specifies risks and insurance needs 96.33 (g)
  • Current Insurance policy 96.33 (h)
  • Current verification from insurance broker of continuous coverage since last accreditation review (for applicants seeking renewal only) 96.33 (h)
  • Proof of bonding 96.33 (i)
  • Current verification from issuer of the bonding of continuous coverage since last accreditation review (for applicants seeking renewal only) 96.33 (i)
  • All operating budgets in effect since the last site visit (for applicants seeking renewal only 96.33 (a)
  • All audits and internal financial reviews that have been completed since the last site visit (for applicants seeking renewal only) 96.33 (b)
  • Financial reports including: balance sheets, income statements, cash flow statements 96.33 (e)
  • Documentation of cash reserves, assets or other financial resources that were maintained each year since the agency person was accredited/approved (for applicants seeking renewal only) 96.33 (e)
  • Interview:
    1. Governing Body 96.33 (a), 96.33 (b), 96.33 (d), 96.33 (e)
    2. Treasurer or Finance Committee Members 96.33 (a), 96.33 (b)
    3. CFO/CEO 96.33 (a), 96.33 (b), 96.33 (d), 96.33 (e), 96.33 (f), 96.33 (g), 96.33 (h), 96.33 (i)
    4. Person responsible for internal financial reviews 96.33 (b)
    5. Development Officer or person responsible for charitable donations 96.33 (f)
    6. Person responsible for risk assessment 96.33 (g)
    7. Person responsible for insurance 96.33 (h)
    8. Person responsible for bonding 96.33 (i)
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