Private Organization Accreditation

Germaine Lawrence is a residential treatment center for girls ages 12-18 with complex behavioral, psychological and learning challenges.   Girls live at our programs while receiving special education, individual, family and group therapy; psychiatric and primary medical care; and a wide variety of therapeutic activities and interventions.


Joint Base Charleston School Age Program

Paula B. Matthews, School Age Program Coordinator

Preparing for our after school accreditation was an awesome and very valuable learning experience for the Child and Youth Professionals at Charleston Air Force Base. Becoming familiar with and understanding the After School standards was a breeze because of the training webinars and the great customer service we received from all of the COA staff. Thank you for supporting our military families.
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Children in Family Foster Care and Kinship Care live in safe, stable, nurturing, and often temporary family settings that best provide the continuity of care to preserve relationships, promote well-being, and ensure permanency.

FKC 14: Case Closing and Aftercare

The organization works with reunified families, youth who are transitioning from care, adoptive families, and families with permanent legal guardianship to plan for case closing and when possible to develop aftercare plans.

Interpretation: While the decision to develop an aftercare plan is based on the wishes of the service recipient, unless aftercare is mandated, the organization is expected to be strongly proactive with respect to aftercare planning.

Rating Indicators
All elements or requirements outlined in the standard are evident in practice, as indicated by full implementation of the practices outlined in the Practice standards.
Practices are basically sound but there is room for improvement, as noted in the ratings for the Practice standards; e.g., 
  • Minor inconsistencies and not yet fully developed practices are noted, however, these do not significantly impact service quality; or
  • Procedures need strengthening; or
  • With few exceptions procedures are understood by staff and are being used; or
  • Proper documentation is the norm and any issues with individual staff members are being addressed through performance evaluations (HR 6.02) and training (TS 2.03); or
  • In a few instances the organization terminated services inappropriately; or
  • Active client participation occurs to a considerable extent; or
  • A formal case closing summary and assessment is not consistently provided to the public authority per the requirements of the standard.
Practice requires significant improvement, as noted in the ratings for the Practice standards. Service quality or program functioning may be compromised; e.g.,
  • Procedures and/or case record documentation need significant strengthening; or
  • Procedures are not well-understood or used appropriately; or
  • Services are routinely terminated inappropriately; or
  • A formal case closing summary and assessment is seldom provided to the public authority per the requirements of the standard.; or
  • A number of client records are missing important information; or
  • Client participation is inconsistent; or
  • One of the Fundamental Practice Standards received a rating of 3 or 4.
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the Practice standards; e.g.,
  • No written procedures, or procedures are clearly inadequate or not being used; or
  • Documentation is routinely incomplete and/or missing; or  
  • Two or more Fundamental Practice Standards received a rating of 3 or 4.

Table of Evidence

Self-Study Evidence On-Site Evidence On-Site Activities
    • Case closing procedures
    • Reunification planning procedures
    • Aftercare/follow-up procedures
    • Review contract with public authority, as applicable
    • Materials on community resources provided to families
    • Interview:
      1. Program director
      2. Relevant personnel
      3. Parents
      4. Children and youth
    • Review case records

  • FKC 14.01

    Planning for case closing: 
    1. is clearly defined and includes assignment of staff responsibility; 
    2. begins at intake; and 
    3. involves children, families, workers, and others, as appropriate.

  • FP
    FKC 14.02

    Reunification planning is ongoing throughout the work with families and includes:
    1. ongoing, mutual assessment of the progress towards meeting family goals;
    2. emotional and physical preparation with parents, non-custodial parents, children, and resource families;
    3. transfer of all applicable legal, educational, and medical documents and service summaries prior to reunification date;
    4. assistance in accessing needed community-based resources prior to reunification date; and
    5. identification of post-reunification services.

    NA The organization provides informal Kinship Care Services only or does not work with families who will be reunifying.

  • FKC 14.03

    Upon case closing, the organization notifies any collaborating service providers, including the courts and tribal governments, as appropriate.

  • FKC 14.04

    The organization develops aftercare plans with children and families, sufficiently in advance of case closing, that specify options for meeting the families’ needs for supports and services, and the steps to meeting these needs.

    Interpretation: The organization develops the plan in collaboration with children and families, explores suitable resources, and takes the initiative to make contact with service providers with the family or on behalf of the family if they would benefit from this assistance.

    Interpretation: When the case involves an American Indian or Alaska Native child, resources available through the tribe or local Indian organization should be considered when developing an aftercare plan.

    Research Note: Aftercare services such as in-home support, counseling, housing assistance, and respite care can support reunification efforts.

    NA The organization has a contract with a public authority that prohibits or does not include aftercare planning or follow-up.

  • FKC 14.05

    The organization that has a contract with a public authority that does not include aftercare planning or follow-up: 
    1. conducts a formal case closing evaluation and assessment of unmet needs; and 
    2. informs the public body of the findings, in writing, as appropriate to the contract and with the permission of the family member.

    NA The organization always provides aftercare, or the organization does not have a contract with a public authority.

  • FKC 14.06

    The organization follows up on the aftercare plan, as appropriate, when possible, and with the permission of children and families.

    NA The organization has a contract with a public authority that prohibits or does not include aftercare planning or follow-up.

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