WHO IS ACCREDITED?

Private Organization Accreditation

Debt Education and Certification Foundation (DECAF), a private non-profit 501(c)(3) organization, provides high-quality financial education and counseling, with nationwide outreach throughout the U.S. DECAF is HUD-approved, and recognized as one of the 100 Best Companies to Work for in Texas.
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VOLUNTEER TESTIMONIAL

Anita Paukovits

Volunteer Roles: Peer Reviewer

Being a COA peer reviewer has clearly played a role in my professional development and has made me a better administrator at my own agency as a result!  To be part of a professional network that is on the cutting edge of program, practice, fiscal responsibility, and insuring Best Practice across the field is an amazing opportunity.
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Purpose

Children in Family Foster Care and Kinship Care live in safe, stable, nurturing, and often temporary family settings that best provide the continuity of care to preserve relationships, promote well-being, and ensure permanency.

FKC 12: Worker Contact and Monitoring

Workers maintain regular contact with children, parents, and resource families to establish positive relationships that promote safety, well-being and progress towards service and permanency goals.

Interpretation: For organizations that provide Foster Care Home Services the worker is the staff person that carries a caseload of resource families. 

Interpretation: When the organization is working with Indian children and families representatives from tribes or local Indian organizations should be informed of regular contact with children, caregivers, and families and be given an opportunity to participate. 

Research Note: Federal quality monitoring processes have demonstrated the positive correlation between worker visits and several quality indicators including assessing the needs of children and families; involving children and families in case planning; meeting the physical, mental health and educational needs of children; achieving permanency goals; and preserving families and family connections.

Rating Indicators
1
All elements or requirements outlined in the standard are evident in practice, as indicated by full implementation of the practices outlined in the Practice standards.
2
Practices are basically sound but there is room for improvement, as noted in the ratings for the Practice standards; e.g.,
  • Minor inconsistencies and not yet fully developed practices are noted, however, these do not significantly impact service quality; or
  • Procedures need strengthening; or
  • With few exceptions procedures are understood by staff and are being used; or
  • For the most part, established timeframes are met; or
  • Proper documentation is the norm and any issues with individual staff members are being addressed through performance evaluations (HR 6.02) and training (TS 2.03); or
  • Active client participation occurs to a considerable extent.
3
Practice requires significant improvement, as noted in the ratings for the Practice standards. Service quality or program functioning may be compromised; e.g.,
  • Procedures and/or case record documentation need significant strengthening; or
  • Procedures are not well-understood or used appropriately; or
  • Timeframes are often missed; or
  • A number of client records are missing important information  or
  • Client participation is inconsistent; or
  • One of the Fundamental Practice Standards received a rating of 3 or 4.
4
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the Practice standards; e.g.,
  • No written procedures, or procedures are clearly inadequate or not being used; or
  • Documentation is routinely incomplete and/or missing; or  
  • Two or more Fundamental Practice Standards received a rating of 3 or 4.

Table of Evidence

Self-Study Evidence On-Site Evidence On-Site Activities
    • Procedures or guidelines for worker contact and meetings in the home 
    • Guidelines for maintaining contact with other service providers
    • Protocols for preventing and responding to missing children and allegations of maltreatment in resource families
No On-Site Evidence
    • Interview:
      1. Program director
      2. Relevant personnel
      3. Foster parents
      4. Parents
      5. Children and youth
    • Review case records
    • Observe system that maintains information about children’s current placements 

  • FP
    FKC 12.01

    Workers meet separately with children and parents at least once a month: 
    1. on a consistent, scheduled basis whenever possible;
    2. primarily in the home (parent or resource family); and
    3. when convenient for children, parents, and resource families.

    Update:

    • Revised Interpretation - 04/24/17

    Interpretation: Workers may meet with children and/or parents depending on to whom the organization is responsible for providing services. Each meeting with children should include time for private discussion to ensure that they can feel comfortable sharing information. An organization that provides Kinship Care Services must meet with children in their kinship caregivers’ homes. 

    Treatment foster care workers meet with children at least twice a month.

    NA The organization provides informal Kinship Care Services only.

    NA The organization provides Family Foster Care Home Services only.


  • FKC 12.02

    Workers maintain contact and/or meet with children and parents to:
    1. maintain supportive relationships; 
    2. monitor and promote safety and well-being;
    3. consult with children and parents about family and worker actions to achieve goals in the service plan; and
    4. continuously explore changes in children’s or families’ circumstances.

    Update:

    • Added NA - 04/24/17

    Interpretation: For organizations that do not provide services to parents this standard applies to worker contact with the child.

    NA The organization provides Family Foster Care Home Services only. 


  • FP
    FKC 12.03

    Workers meet with resource parents at least once a month: 
    1. on a consistent, scheduled basis whenever possible;
    2. primarily in the home; and
    3. at mutually agreed upon times.

    Interpretation: Organizations that provide only Foster Care Home Services may meet with resource families in the home less than monthly, but at a minimum on a quarterly basis. 

    Interpretation: The first meeting with the resource parents should occur within the first two weeks of placement. 

    Workers meet with treatment foster parents in the home at least twice per month.

    NA The organization provides informal Kinship Care Services only.


  • FKC 12.04

    Workers regularly consult with resource parents: 
    1. to maintain positive relationships; 
    2. to monitor and promote safety and well-being;
    3. about their ongoing role in supporting the service plan and the worker’s role in supporting them; and
    4. to share all relevant and legally permissible information concerning the children.

    Research Note: Literature suggests a consistent relationship with a worker who provides information and support to the resource parent can be a key factor in resource parent retention and placement stability.


  • FKC 12.05

    Workers regularly communicate with other service providers to monitor service participation and effectiveness.


  • FKC 12.06

    Current information about children’s placements is available to authorized personnel at all times.

    Interpretation: When a child is moved, information about a new placement is entered in the case record within 24 hours. 

    Interpretation: When the organization is working with Indian children and families, current information about the child’s placement is made available to tribal representatives.

    NA The organization provides informal kinship care services only.


  • FP
    FKC 12.07

    The organization implements practices and protocols to prevent and respond to missing children and allegations of maltreatment with resource families.

    Interpretation: Missing children include children who run away, are abducted, or are otherwise unaccounted for. Protocols for preventing and responding to missing children and allegations of maltreatment should be developed in collaboration with law enforcement, public agencies, tribal governments, and other community organizations.

    Interpretation: An event-based re-assessment should be conducted when children return following an episode of running away, including re-entry examinations and clinical consultations.

    Research Note: Federal, state, and local officials who discover a minor who may be a victim of human trafficking are required to notify the U.S. Department of Health and Human Services within 24 hours to facilitate the provision of interim assistance.

    NA The organization provides informal Kinship Care Services only.

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