WHO IS ACCREDITED?

Private Organization Accreditation

HeartShare assist individuals with developmental disabilities through education, day, residential and recreation programs, case management, and health services, and provides foster care/adoption services, counseling, after school and energy assistance programs, and programs for people with HIV/AIDS.
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ORGANIZATION TESTIMONIAL

Holy Family Institute

Sister Linda Yankoski, President/CEO

The Council On Accreditation provides all stakeholders involved in the delivery of social services the assurance that the organization is credible, effective, and is committed to quality improvement. The COA process is an important tool for anyone involved in leading an organization to establish best practices and maintaining and updating these practices over time.
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Purpose

The organization’s administrative and service environments are respectful, caring, safe, and accessible, and contribute to organizational productivity and effective service delivery.

CA-ASE 3: Legal and Regulatory Compliance

The organization’s programs and services are authorized or licenced, and its premises are safe for use by service recipients, personnel, and visitors.

Note: Please see Facility Observation Checklist - Canadian for additional assistance with this standard.

Rating Indicators
1
The organization's practices fully meet the standard as indicated by full implementation of the practices outlined in the CA-ASE 3 Practice standards.
2
Practices are basically sound but there is room for improvement, as noted in the ratings for the CA-ASE 3 Practice standards.
3
Practice requires significant improvement, as noted in the ratings for the CA-ASE 3 Practice standards.
4
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the CA-ASE 3 Practice standards; and/or
  • CA-ASE 3.02 was rated  3 or 4.

Table of Evidence

Self-Study Evidence On-Site Evidence On-Site Activities
No Self-Study Evidence
    • Relevant licences
    • Occupancy Permits and other documentation of compliance
    • Interview:
      1. Program director
      2. Facility management

  • CA-ASE 3.01

    The organization has current authorization or licence, as required for all programs and facilities, and displays these documents in an area visible to the public, as applicable.

    Interpretation: This standard requires legal authorization of all facilities, as well as relevant health and safety requirements related to licensure. Examples of physical facilities addressed by this standard include, but are not limited to, child care centres and homes, shelters, group homes, and other residential facilities.

    Rating Indicators
    1
    The organization's practices reflect full implementation of the standard.
    2
    Practices are basically sound but there is room for improvement; e.g., 
    • All licenses are current but are displayed in areas not frequently used by the persons served; or
    • Some licenses have lapsed but the organization is in the process of rectifying the issue, or some licenses are approved but pending receipt.
    3
    Practice requires significant improvement; e.g., 
    • At least one of the organization's programs or sites has been directed to correct minor violations, or has a probationary or provisional status.
    4
    Implementation of the standard is minimal or there is no evidence of implementation at all; e.g.,
    • At least one of the organization's programs or sites is operating without approval or current license; or
    • Licenses are not displayed.

  • FP
    CA-ASE 3.02

    The organization complies with all applicable health and safety regulations and codes, including:

    1. occupancy permit requirements;
    2. zoning and building codes;
    3. occupational safety and health administration codes;
    4. health, sanitation, and fire codes;
    5. elevator inspections; and
    6. all other applicable safety codes.

    Interpretation: When codes differ, the stricter code applies. The organization’s ventilation, heating, cooling, electrical work, water supply, plumbing, food service, elevators, and other fixtures conform to all health, sanitation, and safety legislation, regulations, codes, and/or contractual requirements.

    Interpretation: Organizations that rent facilities should obtain relevant documentation from their landlord.  If the organization cannot obtain access to the required documentation from their landlord or from relevant public or private health and safety authorities the organization may also solicit a recognized expert to verify compliance with applicable laws and safety codes. 

    Research Note: The National Fire Protection Association (NFPA) has been an international advocate for fire, building, and life safety issues since 1986. NFPA has published more than 300 codes including NFPA 101®, Life Safety Code®, which establishes minimum design, construction, operation, maintenance, and escape requirements to protect occupants from dangers caused by fire, smoke, and toxic fumes. As of April 2007, the Life Safety Code® was being used in conjunction with the National Building Code of Canada and the National Fire Code of Canada to address issues that aren’t addressed by either of these national codes. Organizations should contact their local fire department to determine which fire codes apply in their area.

    Rating Indicators
    1
    The organization's practices reflect full implementation of the standard.

    The organization including all administrative and service delivery sites complies with all applicable health regulations and codes.
    2
    Practices are basically sound but there is room for improvement; e.g., 
    • The organization conforms to all regulations and codes, with minor discrepancies at one or two locations that are being remedied.
    3
    Practice requires significant improvement; e.g.,
    • Some but not all required documentation is kept on file and available for review; or
    • The organization is in the process of remediating deficiencies and has only provisional approval to operate one of its facilities; or
    • The organization has sought review of its compliance by an expert only when forced to do so by an external body and as a result has incurred significant unnecessary costs.
    4
    Implementation of the standard is minimal or there is no evidence of implementation at all; e.g.,
    • The organization has a pattern of noncompliance with health regulations and codes.
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