WHO IS ACCREDITED?

Private Organization Accreditation

Children's Home Society of Florida delivers a unique spectrum of social services designed to protect children at risk of abuse, neglect or abandonment; to strengthen and stabilize families; to help young people break the cycle of abuse and neglect; and to find safe, loving homes for children.
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ORGANIZATION TESTIMONIAL

Advantage Credit Counseling Service

Mary Loftus, VP, Agency Service

Our agency is preparing for reaccreditation under the Eighth Edition Standards. The COA site is well organized and very easy to use. Our team of employees working on the reaccreditation process has found the tools index to be very helpful, particularly some of the templates.
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Purpose

The organization’s administrative and service environments are respectful, caring, safe, and accessible, and contribute to organizational productivity and effective service delivery.

ASE 3: Legal and Regulatory Compliance

The organization’s programs and services are authorized or licensed, and its premises are safe for use by service recipients, personnel, and visitors.

Rating Indicators
1
The organization's practices fully meet the standard as indicated by full implementation of the practices outlined in the ASE 3 Practice standards.
2
Practices are basically sound but there is room for improvement, as noted in the ratings for the ASE 3 Practice standards.
3
Practice requires significant improvement, as noted in the ratings for the ASE 3 Practice standards.
4
Implementation of the standard is minimal or there is no evidence of implementation at all, as noted in the ratings for the ASE 3 Practice standards; e.g.,
  • ASE 3.02 was rated  3 or 4.

Table of Evidence

Self-Study Evidence On-Site Evidence On-Site Activities
    • Network procedures for verifying authorization or licensure (ASE 3.03)
    • Relevant licenses
    • Documentation of compliance with regulations and codes
    • Interview:
      1. Program director
      2. Facility management

  • ASE 3.01

    The organization has current authorization or licensure, as required for all programs and facilities, and displays these documents in an area visible to the public.

    Interpretation: This standard requires legal authorization of all facilities, as well as relevant health and safety requirements related to licensure. Examples of physical facilities addressed by this standard include, but are not limited to, child care centers and homes, shelters, group homes, and other residential facilities.

    Rating Indicators
    1
    The organization's practices reflect full implementation of the standard.
    2
    Practices are basically sound but there is room for improvement; e.g., 
    • All licenses are current but are displayed in areas not frequently used by the persons served; or
    • Some licenses have lapsed but the organization is in the process of rectifying the issue, or some licenses are approved but pending receipt.
    3
    Practice requires significant improvement; e.g., 
    • At least one of the organization's programs or sites has been directed to correct minor violations, or has a probationary or provisional status.
    4
    Implementation of the standard is minimal or there is no evidence of implementation at all; e.g.,
    • At least one of the organization's programs or sites is operating without approval or current license; or
    • Licenses are not displayed.

  • FP
    ASE 3.02

    The organization complies with all applicable health regulations and codes, including:

    1. certification of occupancy requirements;
    2. zoning and building codes;
    3. occupational safety and health administration codes;
    4. health, sanitation, and fire codes;
    5. elevator inspections; and
    6. all other applicable safety codes.

    Interpretation: When codes differ, for example state and local codes, the stricter code applies. The organization’s ventilation, heating, cooling, electrical work, water supply, plumbing, food service, elevators, and other fixtures conform to all health, sanitation, and safety codes and regulations.

    Interpretation: Organizations that rent facilities should obtain relevant documentation from their landlord.  If the organization cannot obtain access to the required documentation from their landlord or from relevant public or private health and safety authorities the organization may also solicit a recognized expert to verify compliance with applicable laws and safety codes. 

    Research Note: The National Fire Protection Association (NFPA) has been an international advocate for fire, building, and life safety issues since 1986. NFPA has published more than 300 codes including NFPA 101®, Life Safety Code®, which establishes minimum design, construction, operation, maintenance, and escape requirements to protect occupants from dangers caused by fire, smoke, and toxic fumes. As of April 2007, the Life Safety Code® was being used to some extent in every state and had been adopted for state-wide use in 39 states. Organizations should contact their state fire marshal to determine which fire codes apply in their state.

    Rating Indicators
    1
    The organization's practices reflect full implementation of the standard.

    The organization including all administrative and service delivery sites complies with all applicable health regulations and codes.
    2
    Practices are basically sound but there is room for improvement; e.g., 
    • The organization conforms to all regulations and codes, with minor discrepancies at one or two locations that are being remedied.
    3
    Practice requires significant improvement; e.g.,
    • Some but not all required documentation is kept on file and available for review; or
    • The organization is in the process of remediating deficiencies and has only provisional approval to operate one of its facilities; or
    • The organization has sought review of its compliance by an expert only when forced to do so by an external body and as a result has incurred significant unnecessary costs.
    4
    Implementation of the standard is minimal or there is no evidence of implementation at all; e.g.,
    • The organization has a pattern of noncompliance with health regulations and codes.

  • ASE 3.03

    All organizations and independent practitioners providing network services are authorized or licensed to deliver network services, and the network maintains a current copy of each provider’s authorization or license.

    NA The organization is not a network management entity.

    Rating Indicators
    1
    The organization's practices reflect full implementation of the standard.
    2
    Practices are basically sound but there is room for improvement; e.g., 
    • All network service providers are authorized or licensed, however some copies are not current.
    3
    Practice requires significant improvement; e.g.,
    • The process for verifying provider authorization or licensure is backlogged and some providers are providing services prior to verification; or
    • Many copies are not current due to poor record-keeping or not following procedures.
    4
    Procedures for verifying authorization or licensure do not exist or are not followed.
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