Immediately following the site visit, you should do the following:

  • First of all, pause for a moment to celebrate your achievements. The completion of the review is a significant milestone in the process. For this reason, it is important to recognize all of the people who have contributed to the accreditation or approval process up to this point.
  • Next, take stock of how the review went and ask yourself, “In what areas of the standards did we do well? And if you had a site visit where did the Evaluator Team identify areas for improvement?” If you are aware of needed improvements, it is important to continue working on these areas prior to receiving the site visit report.

Upon completion of the site visit, the Lead Evaluator sends completed ratings with comments to COA. COA then begins preparing your Pre-Commission Review (PCR) report. The PCR report is an adoption service provider’s site visit report and identifies only those standards that require a response and/or corrective action in order for the adoption service provider to achieve accreditation, approval, or renewal.

On a weekly basis, a special PCR committee comes together to review all Evaluator Team ratings and comments. The PCR committee:

  • reviews each review report for consistency and accuracy;
  • contacts the review team when there are questions about a rating or reason for non-compliance;
  • identifies all Mandatory, Critical, and Foundational Standards that require a response; and
  • provides recommendations for additional evidence that can be submitted to demonstrate full or substantial compliance with the standards.

Within 30 business days from the last day of the site visit, you will receive a copy of your PCR report. It will be accompanied by a cover letter and instructions for how to prepare the response either in hard copy or electronic format. Electronic format is preferred. You will then have 30 business days to provide a response and submit additional evidence for review by the Accreditation Commission. If the PCR committee determines that you have demonstrated substantial compliance with the standards and meet the criteria for accreditation, approval, or renewal you will receive notification of that decision and will not receive a PCR report.

WHO IS ACCREDITED?

Private Organization Accreditation

HeartShare assist individuals with developmental disabilities through education, day, residential and recreation programs, case management, and health services, and provides foster care/adoption services, counseling, after school and energy assistance programs, and programs for people with HIV/AIDS.
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ORGANIZATION TESTIMONIAL

Brewer-Porch Children's Center

James W. Thompson, Executive Director

The COA standards as applied to the operations at Brewer-Porch Children’s Center at The University of Alabama has given the administration an opportunity to examine best practice and improve the quality of care provided to clients.
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