Immediately following the site visit, you should do the following:

  • First of all, pause for a moment to celebrate your achievements. The completion of the review is a significant milestone in the process. For this reason, it is important to recognize all of the people who have contributed to the accreditation or approval process up to this point.
  • Next, take stock of how the review went and ask yourself, “In what areas of the standards did we do well? And if you had a site visit where did the Evaluator Team identify areas for improvement?” If you are aware of needed improvements, it is important to continue working on these areas prior to receiving the site visit report.

Upon completion of the site visit, the Lead Evaluator sends completed ratings with comments to COA. COA then begins preparing your Pre-Commission Review (PCR) report. The PCR report is an adoption service provider’s site visit report and identifies only those standards that require a response and/or corrective action in order for the adoption service provider to achieve accreditation, approval, or renewal.

On a weekly basis, a special PCR committee comes together to review all Evaluator Team ratings and comments. The PCR committee:

  • reviews each review report for consistency and accuracy;
  • contacts the review team when there are questions about a rating or reason for non-compliance;
  • identifies all Mandatory, Critical, and Foundational Standards that require a response; and
  • provides recommendations for additional evidence that can be submitted to demonstrate full or substantial compliance with the standards.

Within 30 business days from the last day of the site visit, you will receive a copy of your PCR report. It will be accompanied by a cover letter and instructions for how to prepare the response either in hard copy or electronic format. Electronic format is preferred. You will then have 30 business days to provide a response and submit additional evidence for review by the Accreditation Commission. If the PCR committee determines that you have demonstrated substantial compliance with the standards and meet the criteria for accreditation, approval, or renewal you will receive notification of that decision and will not receive a PCR report.

WHO IS ACCREDITED?

Private Organization Accreditation

Debt Education and Certification Foundation (DECAF), a private non-profit 501(c)(3) organization, provides high-quality financial education and counseling, with nationwide outreach throughout the U.S. DECAF is HUD-approved, and recognized as one of the 100 Best Companies to Work for in Texas.
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ORGANIZATION TESTIMONIAL

Catholic Charities, Diocese of Covington

Wm. R. (Bill) Jones, ACSW, MDiv, Chief Executive Officer

Catholic Charities in Covington has been COA accredited since 1996. Though the time spent in completing the self study and hosting the site visit can sometimes feel sometimes daunting, the rewards far outweigh the effort. In our agency, the self-study is a group process that involves every member of the staff from the CEO to the building maintenance staff.
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